10 Tips to Successfully Organize Your Time

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10 Tips to Successfully Organize Your Time
Stefan Ivanovic

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Stefan Ivanovic

May 30, 2019

Time is both exact and relative. The minute clock is unmistakably accurate, while on the other hand, the quality of the time depends on the personal experience of people, which makes time often 'fly' when you are having a good time, or 'running slowly' when you are bored.

The relative, 'real' time that describes the world in which you live is a matter of mind, you create and shape it according to your own needs, and as such, you can organize it in the way it suits you. There are three ways to 'spend' time: thinking, conversation and action, and regardless of the type of profession you are dealing with, your working hours are made up of these components.

Focus on the 'real' time you have, and organize it successfully as follows:

1. Carry your schedule and record your thoughts, conversations and activities for a week. This will help you understand how much you can actually do during one day and where your precious moments go. You'll notice how much time you spent smartly and how much you lost to unproductive thoughts, conversations, and actions.

2. Any activity or conversation that is important to your success should be timed and planned. Lists such as 'Things to do' can become too long, and then unusable, so it's important to highlight that priority. Mark actions of high importance, digitally or on paper, and determine when to begin and when finished. In this way, with the defined deadline and discipline, there are more chances to do what you have planned on time.

3. Plan to spend at least 50 percent of the time engaged in actions and conversations that produce most of your successful results. Give priority to things that benefit you, and do not waste time on those that do not contribute badly or do not.

4. Schedule the time and 'break'. Scheduled breaks are in a psychological way, a better way to say 'working time'. To make your business obligations less stressful and burdensome, try to view them as something that only occupies you right now and prevents you from doing what you want.

5. Give yourself 30 minutes each morning to plan the day before you or the day that comes tomorrow, and do not start the day until you finish the schedule. The most important time of your day is when you decide to create a time organization.

6. Take five minutes before each call and consider what results you want to achieve. This will help you imagine how success would look even before you accomplished it, and it will also 'slow down the time'. Take, then, 5 minutes after each conversation or action to determine whether you have achieved the desired goal. If you did not, what was missing? And how to include what was missing in the next conversation, or action?

7. Put the 'Do not disturb' sign when you absolutely need to focus on the job and finish it, thus preventing potential distractions that will take your time and distance you from completing the task.

8. Practice not to answer your phone just because it is ringing, and you do not respond to e-mail just because it appears. Do not give your attention immediately, unless it's about things that are crucial to your job and require an immediate response. Instead, schedule the time for answering messages and phone calls.

9. Block 'distractions' like Facebook and other forms of social media, unless you use them to generate business ideas and plans.

10. Remember that it is impossible to achieve everything, and that there are good chances that 20 percent of your thoughts, conversations and actions produce 80 percent of your results.

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